Council Meeting: March 23, 2015

Council Meeting: March 23, 2015

So, how is everyone enjoying Spring so far? On a lighter note, here’s a look at the proposed agenda for Monday’s St. Albert City Council meeting.

CSAB Recommendations – Recurring Community Events Grant Allocations: This report brings forward a recommendation from the Community Services Advisory Board (CSAB) for allocations from the 2015 intake of applications for the 2015-2016 Recurring Community Events Grant Program for Council’s consideration and approval, as per Policy C-CS-02.

SCF Recommendation – Budget Process and Calendar: On March 9, 2015 Standing Committee on Finance considered the schedule for the 2016 Budget deliberations, made one suggested change – extending the deadline for Council members for the provision of Operating Business Cases and Capital Project Charters – and recommended approval of the calendar.

Postponed SCF Motion – Grandin Pond Bridge & Trail Paving: The original motion that was brought forward to the Standing Committee of Finance was “That $50,000 from the 2014 surplus funds be allocated for repairing the Grandin Pond Wooden Bridge and paving the gravel trail portion leading to the Grandin Pond.” Subsequent to presentation of the motion, the Committee resolved “That the matter be postponed until the March 23 Council meeting pending the creation of a report on the cost of paving all remaining unpaved trail areas including Overton Place area, Grandin Pond area, and the unpaved trails in the Grosvenor and Grenfell Parks.” That report is included in the background information for this item.

SCF Recommendation – 2014 Final Year End Position & Reserve Transfers: The following recommendation is coming forward from the Standing Committee on Finance: “That the 2014 operating surplus be transferred, after Council commitments approved on February 17, 2015, as follows:

  • $50,000 donation to STARS
  • $1,300,000 to the Land Reserve
  • The amount required to reach the ceiling of the Stabilization Reserve
  • Remaining balance of the 2014 surplus to the Parkland Reserve.

SCF Recommendation – Capital Partnership Program Policy: The Capital Partnership Program was approved by Council in May of 2013 and became effective January 1, 2015. Administration reports that the scope, magnitude and complexity of the projects that are in development are less than what was envisaged to result from the Program. Consequently, Administration is recommending that the term be changed to effectively stop the program from receiving new business case submissions as of June 30, 2015.

Social Master Plan Annual Report: The purpose of the report is to provide Council an update on the highlights and progress of the Social Master Plan in 2014. The SMP identified five core values, seventeen original goals and a number of action items to address the goals and values. Since approval in 2013, much work has occurred in developing an implementation and communication plan and a strategic framework to advance the Plan. The annual report identifies many of the activities undertaken in 2014 and attempts to highlight achievements by the core values as identified in the Plan. The results of 2014 will inform strategic actions for 2015 and beyond.

Policy C-CC-05 – Municipal Naming Updates and Potential Names Inventory Approval: This report brings forward amendments to Council’s Naming Policy to clarify and facilitate procedures for naming various municipal elements. In addition, Council is being asked to approve the Potential Significant Names List to support road, facility and park naming in the community.

Mobile Vendor Guidelines: Administration was directed to develop Mobile Vendor Guidelines as a way of permitting and managing this type of general and all-encompassing use in the community. The proposed Guidelines will be a means for the both the City and Vendors to ‘pilot’ an approach focused initially on Food Trucks for 2015 in four locations in the City. Pending the completion of the pilot, recommendations would be prepared that would expand or adjust the guidelines attached to this report to address other mobile vendors.

Public Consultation Plan – Resident Input into Council’s Strategic Direction: The report outlines Administration’s proposed approach to facilitating the public consultation activities related to receiving public input into the City of St. Albert Strategic Plan and the annual business planning and budget process.

Results of Electric Bus Pilot Test: The purpose of this report is to provide Council with an update on the progress of the electric bus pilot test project. Administration has been working with the City of Edmonton and two electric bus vendors to test their buses under St. Albert operating conditions. The initial test was completed in August 2014 and a test of a second generation bus was expected to be available Winter 2014/2015 for testing under cold weather conditions.

Small Communities Grant Fund Application: This matter is before Council to request approval to apply for grant funding for two projects through the Small Communities Fund. Formal Council approval is required along with a council resolution number in order to have the grant application meet the eligibility criteria. Administration is looking for Council approval to apply for grant funding from the Small Communities Fund for two existing Council approved capital projects: the Sanitary North Trunk Phase 3 Off-site Levy project and the Transit Bus Lifecycle Replacement RMR project.

Offsite Levy Bylaw Amendment & Rate Update: The report summarizes the off-site levy rates updated for the 2015 construction season, and subsequent bylaw amendment to reflect the change in rates due to inflation, the addition of required growth projects to provide the essential services for development and growth and the updated allocations for each of the infrastructure categories (water, sanitary, storm and transportation).

Water Conservation Bylaw and Policy: On June 23, 2014, Administration provided advice to City Council on implementing a Water Conservation Bylaw. On July 7, 2014 Administration was directed by Council to bring forward a Water Conservation Bylaw for new developments and major renovations that required the installation of low-flow water fixtures as well as restrictions for outdoor water use. This report provides a new draft of the Water Conservation Bylaw along with potential implementation implications.

Council Motions:

Chamber Building Proposal: Mayor Crouse has provided the following notice of motion: “That the City Manager review the “Building in the Perron District” proposal provided to Council by the Chamber of Commerce on February 23, 2015 and provide for Council’s consideration a recommended response to the Chamber by September 30, 2015, taking into account matters such as parking, DARP, and civic space demands” and “The Mayor formally request from the Chamber of Commerce any proposed financial modeling that they are prepared to share with Council and/or the City Manager relative to the “Building in the Perron District” proposal which the Chamber provided to Council on February 23, 2015.”

Organizational Performance Management: Councillor Prefontaine has provided the following notice of motion: “That the City Manager prepare for Council a presentation on Organizational Performance Management. That the Mayor be directed to schedule a Committee of the Whole meeting by May 25, 2015 to discuss the topic of Organizational Performance Management. That the City Manager propose changes to Policy C-CAO-14 Monitoring CAO Performance to include Standards, Principles and Procedures regarding to setting CAO Performance Objectives by end of Q4 2015.”

CAO Performance Evaluation – Review with City Manager: The agenda report recommends that Council move in camera for the purpose of the CAO Performance Evaluation.

As always, please share your thoughts, comments and questions on any of the items in this week’s agenda. The photo header for this week’s post is a shot I took earlier this week when the Northern Lights were out in full force. If you’re wanting to get a heads up when the Northern Lights are going to be out, you can sign up for alerts at Aurora Watch.

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